Document Control Supervisor

Presentation:

Job Overview:

The Document Control Supervisor comprehensively understands various processes, procedures, systems, and concepts within the Document Control discipline. They can resolve problems by identifying and selecting solutions and applying technical experience and precedents. The Document Control Supervisor analyzes available information to solve ongoing Document Control-specific problems. They directly impact the quality of tasks performed or services provided by the team.

Responsibilities for Internal Candidates

Key Tasks and Responsibilities:

• Gain experience in the following work area: iDocs
• Develop basic technical skills to complete assigned work
• Direct document management team as Lead Document Controller
• As Lead Document Controller, engage the participation of other disciplines
• Coordinate all activities within own discipline and discipline interfaces with other disciplines
• Lead the Document Management team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
• Plan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and all Discipline workforce resources – agree on allocations with the Engineering Manager
• Ensure interfaces and deliverables are clearly identified
• Maintain responsibility for progress and productivity, identifying any required corrective action
• Act as project-based discipline point of contact in communications and meetings with the Project Team, customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.
• Assist the Department Manager with recruiting, interviewing, hiring, and ensuring staffing levels are adequate
• Develop the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
• Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
• Ensure project EDMS platform is set up to meet Client and McDermott technical requirements
• Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
• Advise the Project Management Team on document management issues and interface processes and requirements
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
• Act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc. on day-to-day Document Management issues
• Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS
• Prepare, review, and issue defined project reports on document status, including the Master Document Register
• Supervise Document Management personnel on projects and provide timely feedback to the Document Management Department Manager on personnel performance
• Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (Unifi)
• Assist in the establishment, maintenance, development, and improvement of Document Management processes, systems, and tools
• Participate in and lead internal and external audits as required
• Provide regular status reports to Project and Department Management on Project Document Management workload and any issues
• Ensure active and frequent engagement with MOPEX counterpart/s for the project
• Deliver information required for handover and turnover in accordance with project contractual requirements
• Archive project records
• Provide lessons learned from project execution to Project Management and Department Management